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Københavns Universitet

Københavns Universitet

Indrykket 19-12-2019

Academic Executive Assistant (EA) for Research Director, Globe Institute, University of Copenhagen

Faculty of Health and Medical Sciences, University of Copenhagen


The Section for GeoGenetics, GLOBE institute, SUND, UCPH is recruiting an energetic academic Executive Assistant (EA) for research director, Professor Eske Willerslev.




Headed by Professor Eske Willerslev, the GeoGenetics lab is a world-leading research group within ancient genomics. The multi-national research group contains esteemed scientists within a variety of research fields and as such offers an ambitious, busy and stimulating working environment, with a high degree of flexibility and a strong tradition for international collaboration.


The Job


We are recruiting an experienced, structured, and highly motivated person for a full-time EA position. The position will cover a variety of administrative tasks with high operational importance, including the following essential functions related to the activities of the research director:


  • Administration of calendar, meeting and travelling activities as well as organization and execution of local meetings.

  • Administrative tasks related to the research collaborations, applications, reporting, etc. of the research director.

  • Independent communication on behalf of the research director.

  • Participation in strategic analysis, planning, preparation of proposals, project reports, and contact to press departments.

  • Coordination of activities within specific scientific projects.

  • Collaborations with the section and Institute administration, as well as administrative departments at the central university level (e.g. Research and Innovation office, Communications, IT).





In close collaboration with the research director, the EA must provide structure in the daily operational activities that are often hectic and changeable. The position requires that the candidate has an overview of the tasks and an ability to work independently in a structured manner; sound judgement, and is flexible. Further qualifications include:


  • Academic background preferably science (MSc.).

  • Documented experience as PA or EA in a university research or development organisation.

  • Strong coordination and communication skills as well as strict adherence to ethical business and research practices.

  • Self-motivated, highly organized, strong attention to details and excellent time management skills.

  • Ability to coordinate projects and events and manage the contact with stakeholders.

  • Solid computer skills.

  • Excellent communication skills in spoken and written English and Danish.



Terms of salary and employment


The employment and salary conditions are in accordance with the Circular on the Collective Agreement concerning academics in the state sector concluded between the Ministry of Finance and AC (the Danish Confederation of Professional Associations). The salary level will be determined based on seniority according to the AC agreement. Negotiation for salary supplement is possible.


The working hours are 37 hours per week.


The starting date is 1 April 2020 or upon agreement.


Your application


Your application must include:


  • Letter of application addressing the requirements (max. one page)

  • Curriculum Vitae

  • A certified/signed copy of certificate(s) of education



Please submit your application by clicking on "Apply Now" below. Only online applications are accepted.


Application deadline: 31 January 2020, 23.59 CET


Further questions


If you have questions, please contact Section Head Professor Kurt H. Kjær: e-mail kurtk@bio.ku.dk, phone: +45 30589730 or Head of Administration Maj Britt Aronstein: e-mail maj.aronstein@sund.ku.dk, phone: +45 24661331.

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Københavns Universitet

Nørregade 10
København K
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